[WCNA2020] WCNA 2020 Notes from last night meeting // WCNA 2020 Notes de la réunion d'hier soir

Kevin Payravi kevinpayravi at gmail.com
Wed Feb 26 14:08:07 EST 2020


Engagement survey results will be posted late tonight :)

Thanks,
Kevin

On Wed, Feb 26, 2020, 2:06 PM Jean-Philippe Béland <jpbeland at wikimedia.ca>
wrote:

> Things that really need to be done:
> - We need the results from the engagement survey (Kevin?)
> - We need to update the budget
>
> From my opinion those are two most urgent things.
>
> I will update the grant on wiki late tonight from the Google Docs.
>
> Thank you all,
>
> JP
>
> On Wed, Feb 26, 2020 at 1:23 PM Rosie Stephenson-Goodknight <
> rosiestep.wiki at gmail.com> wrote:
>
>> Thank you, Loren, for the update. Five tracks would be optimal,
>> especially on Saturday.
>>
>> I've made comments and added information into both google docs, and I've
>> seen that others are doing so, too. Are we on track for someone to update
>> the WMF grant proposal page before the end of today? If not, would someone
>> please indicate the bottleneck(s) or areas needing immediate attention?
>> Thanks.
>>
>> Best,
>> Rosie
>>
>> Rosie Stephenson-Goodknight
>>
>> Visiting Scholar, Northeastern University, Boston
>>
>> Chair, Affiliations Committee, Wikimedia Foundation
>>
>> Vice-President, Wikimedia District of Columbia
>>
>> Co-founder, Women in Red
>>
>> rosiestep.com
>>
>>
>> On Wed, Feb 26, 2020 at 10:03 AM Loren Fantin <
>> lfantin at ourdigitalworld.org> wrote:
>>
>>> Hi,
>>> My mistake - I've booked it for the Saturday and Sunday sessions -
>>> October 17th and 18th.  I think we can get it at no to low cost - they will
>>> need to pay staff extra on Sunday morning.  If we go ahead with that space,
>>> then that means we can have 4 or a maximum of 5 tracks.
>>>
>>> Loren
>>>
>>>
>>>
>>>
>>> On Tue, Feb 25, 2020 at 11:48 AM Andrew Lih <andrew.lih at gmail.com>
>>> wrote:
>>>
>>>> Great to hear from you folks on the UT space. As Rosie suggested - if
>>>> you can clarify the dates that would be great.
>>>>
>>>> Also, we have typically had 3 days of full programming, and then 1 day
>>>> of Culture Crawl. There's no need to do it all this way every year, as long
>>>> as you folks think it is do-able to have the Culture Crawl on Friday,
>>>> hosted by a GLAM at their facility, then conference days for Sat and Sun,
>>>> then that should work.
>>>>
>>>> -Andrew
>>>>
>>>>
>>>> On Tue, Feb 25, 2020 at 11:31 AM Rosie Stephenson-Goodknight <
>>>> rosiestep.wiki at gmail.com> wrote:
>>>>
>>>>> Hi Stacy,
>>>>>
>>>>> Thank you for the update. It's great news that UoT will donate space
>>>>> for WCNA 2020. That is just the sort of information (description of each of
>>>>> the spaces) which will improve the grant proposal. I have a question. You
>>>>> write, "We have booked space at UofT for the Saturday/Sunday" (which is
>>>>> October 17-18) and then you write, "I have tentatively booked it for
>>>>> October 15 and 16" (which is Thursday/Friday). Are these different spaces
>>>>> at UoT on four different days?
>>>>>
>>>>> Best,
>>>>> Rosie
>>>>>
>>>>> Rosie Stephenson-Goodknight
>>>>>
>>>>> Visiting Scholar, Northeastern University, Boston
>>>>>
>>>>> Chair, Affiliations Committee, Wikimedia Foundation
>>>>>
>>>>> Vice-President, Wikimedia District of Columbia
>>>>>
>>>>> Co-founder, Women in Red
>>>>>
>>>>> rosiestep.com
>>>>>
>>>>>
>>>>> On Tue, Feb 25, 2020 at 7:17 AM Stacy Allison-Cassin <
>>>>> stacyallison at wikimedia.ca> wrote:
>>>>>
>>>>>> Hi, all.
>>>>>> Quick update here, from Loren. She has some questions for the Board I
>>>>>> will forward later. We have booked space at UofT for the
>>>>>> Saturday/Sunday. I believe this is "in kind". We are still missing a
>>>>>> big space for plenary sessions. I might see if the ROM can provide.
>>>>>> Stacy
>>>>>>
>>>>>> 1) iSchool
>>>>>> I have tentatively booked it for October 15 and 16, and will follow up
>>>>>> if we decide to go with that space
>>>>>>
>>>>>> Space -
>>>>>> on main floor - TEAL - has room for 65 people in tables, and is a
>>>>>> smart lab
>>>>>> 5 th floor - 2 classrooms 507/538 - that hold about 58 people each -
>>>>>> needs an UofT account to sign into for use of AV
>>>>>> There is another closed space, 520 - the Ideas Exchange, holds about
>>>>>> 24, but can also can be used for lunches, snacks, etc.and space can be
>>>>>> reorganized
>>>>>> There is also a large table on the 5th floor
>>>>>> 4th floor - open Inforum space - there are 2 large tables, and a
>>>>>> number of pods, and even though space is open - has projector and
>>>>>> microphone and about 75 stacking chairs
>>>>>> it is possible to serve a takeaway lunch there as well
>>>>>> There is also a basement room - 116 UX Design Lab, holds about 40
>>>>>> people around 12 tables
>>>>>>
>>>>>> On Tue, Feb 25, 2020 at 9:44 AM Jean-Philippe Béland
>>>>>> <jpbeland at wikimedia.ca> wrote:
>>>>>> >
>>>>>> > Good day all again,
>>>>>> >
>>>>>> > Here is the Google Doc for the grant request:
>>>>>> https://docs.google.com/document/d/1Y9jlFz7wFuC9f_r5duxgqM8Q_3Xl8AOEHJMMFlee-bI/edit
>>>>>> .
>>>>>> >
>>>>>> > Please only use the "Suggest mode" and "Comments" to make
>>>>>> modifications so I can track them and incorporate them on the request on
>>>>>> Media-Wiki afterwards.
>>>>>> >
>>>>>> > Everybody at Wikimedia Canada should already have access to the
>>>>>> file and I shared it with the four addressees that are not part of WMCA.
>>>>>> >
>>>>>> > Thank you and do not hesitate if you need anything else.
>>>>>> >
>>>>>> > JP
>>>>>> >
>>>>>> >
>>>>>> > On Tue, Feb 25, 2020 at 9:25 AM Jean-Philippe Béland <
>>>>>> jpbeland at wikimedia.ca> wrote:
>>>>>> >>
>>>>>> >> (Le français suit)
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Good day all,
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Thank you to everyone who came to the meeting last night to
>>>>>> discuss about the WikiConference North America 2020, especially our
>>>>>> colleagues from the US. It was very helpful. Here are the notes I took from
>>>>>> the meeting.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> 1.       The grant request to the WMF must be finalized before 27
>>>>>> February.
>>>>>> >>
>>>>>> >> 2.       Benoit Rochon sent the engagement survey to a few people
>>>>>> and Kevin Payravi to the participants from previous years. Kevin should
>>>>>> have all the results. He reported that so far we have 24 answers. Michael
>>>>>> David Miller sent a reminder to people from Wikimedia Canada to fill the
>>>>>> survey.
>>>>>> >>
>>>>>> >> 3.       One of the main points is to try to find a free venue and
>>>>>> to remove space rental from the grant request budget. Stacy Allisson-Cassin
>>>>>> mentioned that she will most likely be able to find spaces at the
>>>>>> University of Toronto.
>>>>>> >>
>>>>>> >> 4.       It is necessary to reduce the budget that we are asking
>>>>>> to the WMF. We suggest a budget under 100k USD. Andrew Lih shared a
>>>>>> ‘brainstorm’ budget that their group discussed.
>>>>>> >>
>>>>>> >> 5.       We suggest to ask funds from Heritage Canada for
>>>>>> translation (English-French only).
>>>>>> >>
>>>>>> >> 6.       We need to look for other possibilities for funding.
>>>>>> >>
>>>>>> >> 7.       We discussed about identifying one of more themes for the
>>>>>> conference and to mention it in the grant request. Examples included
>>>>>> Wikimedia Strategy 2030, Indigenous Peoples, and Knowledge Equity.
>>>>>> >>
>>>>>> >> 8.       The means of communication for the organizing team will
>>>>>> be the mailing list hosted by Wikimedia Canada, a Telegram group (that was
>>>>>> created by Andrew Lih) and Basecamp.
>>>>>> >>
>>>>>> >> 9.       We discussed about the committees that need to be
>>>>>> created, and the following were mentioned: Core Team, Local Logistics,
>>>>>> Programme, Scholarships, Safe Space, Communications, and Volunteers.
>>>>>> >>
>>>>>> >> 10.   Jean-Philippe Béland will create a Google Doc to collaborate
>>>>>> to update the grant request to the WMF.
>>>>>> >>
>>>>>> >> 11.   The next steps are to work on the grant request (next 48
>>>>>> hours).
>>>>>> >>
>>>>>> >> 12.   We discussed about identifying a leader for the Lead
>>>>>> Organizing Team. Some mentioned that we don’t necessarily need an
>>>>>> individual leader. Stacy Allison-Cassin will be lead for everything that is
>>>>>> local to Toronto. Benoit Rochon (with the help of Jean-Philippe Béland) wil
>>>>>> be the link between the WMF and the organizers from the previous years (and
>>>>>> will share his experience from organizing Wikimania in Montreal).
>>>>>> >>
>>>>>> >> 13.   We discussed about the necessity to develop a planning
>>>>>> timeline. Benoit Rochon shared the example from Wikimania 2017.
>>>>>> Jean-Philippe Béland will develop a basic timeline based on that example,
>>>>>> and everybody will then be invited to collaborate to develop it further.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Do not hesitate if you have any questions. Please use the mailing
>>>>>> list so everybody can track the discussions.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> I propose that all future internal discussions about planning
>>>>>> WikiConference North America 2020 be done in English only to save time. Let
>>>>>> me know if anybody disagree.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Thank you all again.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> (Version française)
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Bonjour à toutes et à tous,
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Merci à tout le monde qui est venu à la réunion hier soir pour
>>>>>> discuter au sujet de la WikiConférence Amérique du Nord 2020, spécialement
>>>>>> à nos collègues des États-Unis. C’était très utile. Voici les notes que
>>>>>> j’ai prises à la réunion.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> 1.       La demande de subvention à la WMF doit être finalisée
>>>>>> avant le 27 février.
>>>>>> >>
>>>>>> >> 2.       Benoit Rochon a envoyé le sondage sur l’engagement à
>>>>>> quelques personnes et Kevin Payravi aux participant(e)s des années
>>>>>> précédentes. Kevin devrait avoir tous les résultats. Il a mentionné que,
>>>>>> jusqu’à maintenant, nous avons 24 réponses. Michael David Miller a envoyé
>>>>>> un rappel aux gens de Wikimédia Canada pour remplir le sondage.
>>>>>> >>
>>>>>> >> 3.       Un des points principaux est d’essayer de trouver un
>>>>>> emplacement gratuit et d’enlever la location de salles du budget de la
>>>>>> demande de subvention. Stacy Allison-Cassin a mentionné qu’elle sera très
>>>>>> probablement capable de trouver des espaces à l’Université de Toronto.
>>>>>> >>
>>>>>> >> 4.       Il est nécessaire de réduire le budget que nous demandons
>>>>>> à la WMF. Nous suggérons un budget de moins de 100k USD. Andrew Lih a
>>>>>> partagé un budget « remue-méninges » que leur groupe a discuté.
>>>>>> >>
>>>>>> >> 5.       Nous suggérons de demander des fonds à Patrimoine Canada
>>>>>> pour la traduction (anglais-français seulement).
>>>>>> >>
>>>>>> >> 6.       Nous devons explorer d’autres possibilités de financement.
>>>>>> >>
>>>>>> >> 7.       Nous avons discuté au sujet d’identifier un ou des thèmes
>>>>>> pour la conférence et de le mentionner dans la demande de subvention. Les
>>>>>> exemples incluaient la Stratégie Wikimédia 2030, les peuples autochtones et
>>>>>> l’équité des connaissances.
>>>>>> >>
>>>>>> >> 8.       Les canaux de communications pour l’équipe organisatrice
>>>>>> seront la liste de distribution hébergée par Wikimédia Canada, un groupe
>>>>>> Telegram (qui a été créé par Andre Lih) et Basecamp.
>>>>>> >>
>>>>>> >> 9.       Nous avons discuté au sujet des comités qui doivent être
>>>>>> créés et les comités suivants ont été mentionnés : l’équipe centrale, la
>>>>>> logisitique locale, le programme, les bourses, espace sécuritaire, les
>>>>>> communications et les bénévoles.
>>>>>> >>
>>>>>> >> 10.   Jean-Philippe Béland va créer un Google Doc afin de
>>>>>> collaborer pour mettre à jour la demande de subvention à la WMF.
>>>>>> >>
>>>>>> >> 11.   Les prochaines étapes sont de travailler sur la demande de
>>>>>> subvention (prochaines 48 heures).
>>>>>> >>
>>>>>> >> 12.   Nous avons discuté au sujet d’identifier un ou une leader
>>>>>> pour l’Équipe organisatrice principale. Quelques personnes ont mentionné
>>>>>> que nous n’avons pas nécessairement besoin d’un ou une leader
>>>>>> individuel(le). Stacy Allison-Cassin sera la leader pour tout ce qui est
>>>>>> local à Toronto. Benoit Rochon (avec l’aide de Jean-Philippe Béland) sera
>>>>>> le lien entre la WMF et les organisateurs/trices des années précédentes (et
>>>>>> partagera son expérience de l’organisation de Wikimania à Montréal).
>>>>>> >>
>>>>>> >> 13.   Nous avons discuté au sujet de la nécessité de développer un
>>>>>> calendrier de planification. Benoit Rochon a partagé l’exemple de Wikimania
>>>>>> 2017. Jean-Philippe Béland va développer un calendrier de base à partir de
>>>>>> cet exemple et tout le monde sera, par la suite, invité à collaborer pour
>>>>>> le développer davantage.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> N’hésitez pas si vous avez des questions.  Veuillez utiliser la
>>>>>> liste de distribution afin que tout le monde puisse suivre les discussions.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Je propose que toutes les discussions internes futures sur la
>>>>>> planification de la WikiConférence Amérique du Nord 2020 soient faites en
>>>>>> anglais seulement afin de sauver du temps. Veuillez m’en aviser si vous
>>>>>> n’êtes pas d’accord.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Merci à toutes et à tous encore une fois.
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> Jean-Philippe Béland
>>>>>> >>
>>>>>> >> Wikimedia Canada / Wikimédia Canada
>>>>>> >>
>>>>>> >>
>>>>>>
>>>>>
>>>>
>>>> --
>>>> -Andrew Lih
>>>> Author of The Wikipedia Revolution
>>>> US National Archives Citizen Archivist of the Year (2016)
>>>> Knight Foundation grant recipient - Wikipedia Space (2015)
>>>> Wikimedia DC - Outreach and GLAM
>>>> Previously: professor of journalism and communications, American
>>>> University, Columbia University, USC
>>>> ---
>>>> Email: andrew at andrewlih.com
>>>> WEB: https://muckrack.com/fuzheado
>>>> PROJECT: Wikipedia Space: http://en.wikipedia.org/wiki/WP:WPSPACE
>>>>
>>>> --
>>>> WCNA2020 mailing list
>>>> WCNA2020 at discussions.wikimedia.ca
>>>> https://discussions.wikimedia.ca/lists/listinfo/wcna2020
>>>>
>>>
>>>
>>> --
>>> Loren Fantin
>>>
>>> lfantin at ourdigitalworld.org
>>> skype: lorenfa
>>> @ODWorg
>>>
>>> http://ourdigitalworld.org
>>> http://vitatoolkit.ca
>>>
>>> http://ourontario.ca/
>>> http://ink.ourontario.ca/
>>> http://news.ourontario.ca
>>> http://govdocs.ourontario.ca
>>>
>>>
>>> OurDigitalWorld Organization
>>> 2 Toronto Street, 3rd Floor
>>> Toronto, ON, M5C 2B6
>>> Phone: 647 288-0254 or 1 888-537-1377
>>> Fax: 416 941-9581 or 1 800 387 1181
>>>
>>> --
>> WCNA2020 mailing list
>> WCNA2020 at discussions.wikimedia.ca
>> https://discussions.wikimedia.ca/lists/listinfo/wcna2020
>>
>
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