[WCNA2020] WCNA 2020 Notes from last night meeting // WCNA 2020 Notes de la réunion d'hier soir

Jean-Philippe Béland jpbeland at wikimedia.ca
Wed Feb 26 14:06:17 EST 2020


Things that really need to be done:
- We need the results from the engagement survey (Kevin?)
- We need to update the budget

>From my opinion those are two most urgent things.

I will update the grant on wiki late tonight from the Google Docs.

Thank you all,

JP

On Wed, Feb 26, 2020 at 1:23 PM Rosie Stephenson-Goodknight <
rosiestep.wiki at gmail.com> wrote:

> Thank you, Loren, for the update. Five tracks would be optimal, especially
> on Saturday.
>
> I've made comments and added information into both google docs, and I've
> seen that others are doing so, too. Are we on track for someone to update
> the WMF grant proposal page before the end of today? If not, would someone
> please indicate the bottleneck(s) or areas needing immediate attention?
> Thanks.
>
> Best,
> Rosie
>
> Rosie Stephenson-Goodknight
>
> Visiting Scholar, Northeastern University, Boston
>
> Chair, Affiliations Committee, Wikimedia Foundation
>
> Vice-President, Wikimedia District of Columbia
>
> Co-founder, Women in Red
>
> rosiestep.com
>
>
> On Wed, Feb 26, 2020 at 10:03 AM Loren Fantin <lfantin at ourdigitalworld.org>
> wrote:
>
>> Hi,
>> My mistake - I've booked it for the Saturday and Sunday sessions -
>> October 17th and 18th.  I think we can get it at no to low cost - they will
>> need to pay staff extra on Sunday morning.  If we go ahead with that space,
>> then that means we can have 4 or a maximum of 5 tracks.
>>
>> Loren
>>
>>
>>
>>
>> On Tue, Feb 25, 2020 at 11:48 AM Andrew Lih <andrew.lih at gmail.com> wrote:
>>
>>> Great to hear from you folks on the UT space. As Rosie suggested - if
>>> you can clarify the dates that would be great.
>>>
>>> Also, we have typically had 3 days of full programming, and then 1 day
>>> of Culture Crawl. There's no need to do it all this way every year, as long
>>> as you folks think it is do-able to have the Culture Crawl on Friday,
>>> hosted by a GLAM at their facility, then conference days for Sat and Sun,
>>> then that should work.
>>>
>>> -Andrew
>>>
>>>
>>> On Tue, Feb 25, 2020 at 11:31 AM Rosie Stephenson-Goodknight <
>>> rosiestep.wiki at gmail.com> wrote:
>>>
>>>> Hi Stacy,
>>>>
>>>> Thank you for the update. It's great news that UoT will donate space
>>>> for WCNA 2020. That is just the sort of information (description of each of
>>>> the spaces) which will improve the grant proposal. I have a question. You
>>>> write, "We have booked space at UofT for the Saturday/Sunday" (which is
>>>> October 17-18) and then you write, "I have tentatively booked it for
>>>> October 15 and 16" (which is Thursday/Friday). Are these different spaces
>>>> at UoT on four different days?
>>>>
>>>> Best,
>>>> Rosie
>>>>
>>>> Rosie Stephenson-Goodknight
>>>>
>>>> Visiting Scholar, Northeastern University, Boston
>>>>
>>>> Chair, Affiliations Committee, Wikimedia Foundation
>>>>
>>>> Vice-President, Wikimedia District of Columbia
>>>>
>>>> Co-founder, Women in Red
>>>>
>>>> rosiestep.com
>>>>
>>>>
>>>> On Tue, Feb 25, 2020 at 7:17 AM Stacy Allison-Cassin <
>>>> stacyallison at wikimedia.ca> wrote:
>>>>
>>>>> Hi, all.
>>>>> Quick update here, from Loren. She has some questions for the Board I
>>>>> will forward later. We have booked space at UofT for the
>>>>> Saturday/Sunday. I believe this is "in kind". We are still missing a
>>>>> big space for plenary sessions. I might see if the ROM can provide.
>>>>> Stacy
>>>>>
>>>>> 1) iSchool
>>>>> I have tentatively booked it for October 15 and 16, and will follow up
>>>>> if we decide to go with that space
>>>>>
>>>>> Space -
>>>>> on main floor - TEAL - has room for 65 people in tables, and is a
>>>>> smart lab
>>>>> 5 th floor - 2 classrooms 507/538 - that hold about 58 people each -
>>>>> needs an UofT account to sign into for use of AV
>>>>> There is another closed space, 520 - the Ideas Exchange, holds about
>>>>> 24, but can also can be used for lunches, snacks, etc.and space can be
>>>>> reorganized
>>>>> There is also a large table on the 5th floor
>>>>> 4th floor - open Inforum space - there are 2 large tables, and a
>>>>> number of pods, and even though space is open - has projector and
>>>>> microphone and about 75 stacking chairs
>>>>> it is possible to serve a takeaway lunch there as well
>>>>> There is also a basement room - 116 UX Design Lab, holds about 40
>>>>> people around 12 tables
>>>>>
>>>>> On Tue, Feb 25, 2020 at 9:44 AM Jean-Philippe Béland
>>>>> <jpbeland at wikimedia.ca> wrote:
>>>>> >
>>>>> > Good day all again,
>>>>> >
>>>>> > Here is the Google Doc for the grant request:
>>>>> https://docs.google.com/document/d/1Y9jlFz7wFuC9f_r5duxgqM8Q_3Xl8AOEHJMMFlee-bI/edit
>>>>> .
>>>>> >
>>>>> > Please only use the "Suggest mode" and "Comments" to make
>>>>> modifications so I can track them and incorporate them on the request on
>>>>> Media-Wiki afterwards.
>>>>> >
>>>>> > Everybody at Wikimedia Canada should already have access to the file
>>>>> and I shared it with the four addressees that are not part of WMCA.
>>>>> >
>>>>> > Thank you and do not hesitate if you need anything else.
>>>>> >
>>>>> > JP
>>>>> >
>>>>> >
>>>>> > On Tue, Feb 25, 2020 at 9:25 AM Jean-Philippe Béland <
>>>>> jpbeland at wikimedia.ca> wrote:
>>>>> >>
>>>>> >> (Le français suit)
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Good day all,
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Thank you to everyone who came to the meeting last night to discuss
>>>>> about the WikiConference North America 2020, especially our colleagues from
>>>>> the US. It was very helpful. Here are the notes I took from the meeting.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> 1.       The grant request to the WMF must be finalized before 27
>>>>> February.
>>>>> >>
>>>>> >> 2.       Benoit Rochon sent the engagement survey to a few people
>>>>> and Kevin Payravi to the participants from previous years. Kevin should
>>>>> have all the results. He reported that so far we have 24 answers. Michael
>>>>> David Miller sent a reminder to people from Wikimedia Canada to fill the
>>>>> survey.
>>>>> >>
>>>>> >> 3.       One of the main points is to try to find a free venue and
>>>>> to remove space rental from the grant request budget. Stacy Allisson-Cassin
>>>>> mentioned that she will most likely be able to find spaces at the
>>>>> University of Toronto.
>>>>> >>
>>>>> >> 4.       It is necessary to reduce the budget that we are asking to
>>>>> the WMF. We suggest a budget under 100k USD. Andrew Lih shared a
>>>>> ‘brainstorm’ budget that their group discussed.
>>>>> >>
>>>>> >> 5.       We suggest to ask funds from Heritage Canada for
>>>>> translation (English-French only).
>>>>> >>
>>>>> >> 6.       We need to look for other possibilities for funding.
>>>>> >>
>>>>> >> 7.       We discussed about identifying one of more themes for the
>>>>> conference and to mention it in the grant request. Examples included
>>>>> Wikimedia Strategy 2030, Indigenous Peoples, and Knowledge Equity.
>>>>> >>
>>>>> >> 8.       The means of communication for the organizing team will be
>>>>> the mailing list hosted by Wikimedia Canada, a Telegram group (that was
>>>>> created by Andrew Lih) and Basecamp.
>>>>> >>
>>>>> >> 9.       We discussed about the committees that need to be created,
>>>>> and the following were mentioned: Core Team, Local Logistics, Programme,
>>>>> Scholarships, Safe Space, Communications, and Volunteers.
>>>>> >>
>>>>> >> 10.   Jean-Philippe Béland will create a Google Doc to collaborate
>>>>> to update the grant request to the WMF.
>>>>> >>
>>>>> >> 11.   The next steps are to work on the grant request (next 48
>>>>> hours).
>>>>> >>
>>>>> >> 12.   We discussed about identifying a leader for the Lead
>>>>> Organizing Team. Some mentioned that we don’t necessarily need an
>>>>> individual leader. Stacy Allison-Cassin will be lead for everything that is
>>>>> local to Toronto. Benoit Rochon (with the help of Jean-Philippe Béland) wil
>>>>> be the link between the WMF and the organizers from the previous years (and
>>>>> will share his experience from organizing Wikimania in Montreal).
>>>>> >>
>>>>> >> 13.   We discussed about the necessity to develop a planning
>>>>> timeline. Benoit Rochon shared the example from Wikimania 2017.
>>>>> Jean-Philippe Béland will develop a basic timeline based on that example,
>>>>> and everybody will then be invited to collaborate to develop it further.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Do not hesitate if you have any questions. Please use the mailing
>>>>> list so everybody can track the discussions.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> I propose that all future internal discussions about planning
>>>>> WikiConference North America 2020 be done in English only to save time. Let
>>>>> me know if anybody disagree.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Thank you all again.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> (Version française)
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Bonjour à toutes et à tous,
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Merci à tout le monde qui est venu à la réunion hier soir pour
>>>>> discuter au sujet de la WikiConférence Amérique du Nord 2020, spécialement
>>>>> à nos collègues des États-Unis. C’était très utile. Voici les notes que
>>>>> j’ai prises à la réunion.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> 1.       La demande de subvention à la WMF doit être finalisée
>>>>> avant le 27 février.
>>>>> >>
>>>>> >> 2.       Benoit Rochon a envoyé le sondage sur l’engagement à
>>>>> quelques personnes et Kevin Payravi aux participant(e)s des années
>>>>> précédentes. Kevin devrait avoir tous les résultats. Il a mentionné que,
>>>>> jusqu’à maintenant, nous avons 24 réponses. Michael David Miller a envoyé
>>>>> un rappel aux gens de Wikimédia Canada pour remplir le sondage.
>>>>> >>
>>>>> >> 3.       Un des points principaux est d’essayer de trouver un
>>>>> emplacement gratuit et d’enlever la location de salles du budget de la
>>>>> demande de subvention. Stacy Allison-Cassin a mentionné qu’elle sera très
>>>>> probablement capable de trouver des espaces à l’Université de Toronto.
>>>>> >>
>>>>> >> 4.       Il est nécessaire de réduire le budget que nous demandons
>>>>> à la WMF. Nous suggérons un budget de moins de 100k USD. Andrew Lih a
>>>>> partagé un budget « remue-méninges » que leur groupe a discuté.
>>>>> >>
>>>>> >> 5.       Nous suggérons de demander des fonds à Patrimoine Canada
>>>>> pour la traduction (anglais-français seulement).
>>>>> >>
>>>>> >> 6.       Nous devons explorer d’autres possibilités de financement.
>>>>> >>
>>>>> >> 7.       Nous avons discuté au sujet d’identifier un ou des thèmes
>>>>> pour la conférence et de le mentionner dans la demande de subvention. Les
>>>>> exemples incluaient la Stratégie Wikimédia 2030, les peuples autochtones et
>>>>> l’équité des connaissances.
>>>>> >>
>>>>> >> 8.       Les canaux de communications pour l’équipe organisatrice
>>>>> seront la liste de distribution hébergée par Wikimédia Canada, un groupe
>>>>> Telegram (qui a été créé par Andre Lih) et Basecamp.
>>>>> >>
>>>>> >> 9.       Nous avons discuté au sujet des comités qui doivent être
>>>>> créés et les comités suivants ont été mentionnés : l’équipe centrale, la
>>>>> logisitique locale, le programme, les bourses, espace sécuritaire, les
>>>>> communications et les bénévoles.
>>>>> >>
>>>>> >> 10.   Jean-Philippe Béland va créer un Google Doc afin de
>>>>> collaborer pour mettre à jour la demande de subvention à la WMF.
>>>>> >>
>>>>> >> 11.   Les prochaines étapes sont de travailler sur la demande de
>>>>> subvention (prochaines 48 heures).
>>>>> >>
>>>>> >> 12.   Nous avons discuté au sujet d’identifier un ou une leader
>>>>> pour l’Équipe organisatrice principale. Quelques personnes ont mentionné
>>>>> que nous n’avons pas nécessairement besoin d’un ou une leader
>>>>> individuel(le). Stacy Allison-Cassin sera la leader pour tout ce qui est
>>>>> local à Toronto. Benoit Rochon (avec l’aide de Jean-Philippe Béland) sera
>>>>> le lien entre la WMF et les organisateurs/trices des années précédentes (et
>>>>> partagera son expérience de l’organisation de Wikimania à Montréal).
>>>>> >>
>>>>> >> 13.   Nous avons discuté au sujet de la nécessité de développer un
>>>>> calendrier de planification. Benoit Rochon a partagé l’exemple de Wikimania
>>>>> 2017. Jean-Philippe Béland va développer un calendrier de base à partir de
>>>>> cet exemple et tout le monde sera, par la suite, invité à collaborer pour
>>>>> le développer davantage.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> N’hésitez pas si vous avez des questions.  Veuillez utiliser la
>>>>> liste de distribution afin que tout le monde puisse suivre les discussions.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Je propose que toutes les discussions internes futures sur la
>>>>> planification de la WikiConférence Amérique du Nord 2020 soient faites en
>>>>> anglais seulement afin de sauver du temps. Veuillez m’en aviser si vous
>>>>> n’êtes pas d’accord.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Merci à toutes et à tous encore une fois.
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >>
>>>>> >> Jean-Philippe Béland
>>>>> >>
>>>>> >> Wikimedia Canada / Wikimédia Canada
>>>>> >>
>>>>> >>
>>>>>
>>>>
>>>
>>> --
>>> -Andrew Lih
>>> Author of The Wikipedia Revolution
>>> US National Archives Citizen Archivist of the Year (2016)
>>> Knight Foundation grant recipient - Wikipedia Space (2015)
>>> Wikimedia DC - Outreach and GLAM
>>> Previously: professor of journalism and communications, American
>>> University, Columbia University, USC
>>> ---
>>> Email: andrew at andrewlih.com
>>> WEB: https://muckrack.com/fuzheado
>>> PROJECT: Wikipedia Space: http://en.wikipedia.org/wiki/WP:WPSPACE
>>>
>>> --
>>> WCNA2020 mailing list
>>> WCNA2020 at discussions.wikimedia.ca
>>> https://discussions.wikimedia.ca/lists/listinfo/wcna2020
>>>
>>
>>
>> --
>> Loren Fantin
>>
>> lfantin at ourdigitalworld.org
>> skype: lorenfa
>> @ODWorg
>>
>> http://ourdigitalworld.org
>> http://vitatoolkit.ca
>>
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>>
>>
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>> --
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