[WCNA2020] WCNA 2020 Notes from last night meeting // WCNA 2020 Notes de la réunion d'hier soir

Loren Fantin lfantin at ourdigitalworld.org
Wed Feb 26 13:02:48 EST 2020


Hi,
My mistake - I've booked it for the Saturday and Sunday sessions - October
17th and 18th.  I think we can get it at no to low cost - they will need to
pay staff extra on Sunday morning.  If we go ahead with that space, then
that means we can have 4 or a maximum of 5 tracks.

Loren




On Tue, Feb 25, 2020 at 11:48 AM Andrew Lih <andrew.lih at gmail.com> wrote:

> Great to hear from you folks on the UT space. As Rosie suggested - if you
> can clarify the dates that would be great.
>
> Also, we have typically had 3 days of full programming, and then 1 day of
> Culture Crawl. There's no need to do it all this way every year, as long as
> you folks think it is do-able to have the Culture Crawl on Friday, hosted
> by a GLAM at their facility, then conference days for Sat and Sun, then
> that should work.
>
> -Andrew
>
>
> On Tue, Feb 25, 2020 at 11:31 AM Rosie Stephenson-Goodknight <
> rosiestep.wiki at gmail.com> wrote:
>
>> Hi Stacy,
>>
>> Thank you for the update. It's great news that UoT will donate space for
>> WCNA 2020. That is just the sort of information (description of each of the
>> spaces) which will improve the grant proposal. I have a question. You
>> write, "We have booked space at UofT for the Saturday/Sunday" (which is
>> October 17-18) and then you write, "I have tentatively booked it for
>> October 15 and 16" (which is Thursday/Friday). Are these different spaces
>> at UoT on four different days?
>>
>> Best,
>> Rosie
>>
>> Rosie Stephenson-Goodknight
>>
>> Visiting Scholar, Northeastern University, Boston
>>
>> Chair, Affiliations Committee, Wikimedia Foundation
>>
>> Vice-President, Wikimedia District of Columbia
>>
>> Co-founder, Women in Red
>>
>> rosiestep.com
>>
>>
>> On Tue, Feb 25, 2020 at 7:17 AM Stacy Allison-Cassin <
>> stacyallison at wikimedia.ca> wrote:
>>
>>> Hi, all.
>>> Quick update here, from Loren. She has some questions for the Board I
>>> will forward later. We have booked space at UofT for the
>>> Saturday/Sunday. I believe this is "in kind". We are still missing a
>>> big space for plenary sessions. I might see if the ROM can provide.
>>> Stacy
>>>
>>> 1) iSchool
>>> I have tentatively booked it for October 15 and 16, and will follow up
>>> if we decide to go with that space
>>>
>>> Space -
>>> on main floor - TEAL - has room for 65 people in tables, and is a smart
>>> lab
>>> 5 th floor - 2 classrooms 507/538 - that hold about 58 people each -
>>> needs an UofT account to sign into for use of AV
>>> There is another closed space, 520 - the Ideas Exchange, holds about
>>> 24, but can also can be used for lunches, snacks, etc.and space can be
>>> reorganized
>>> There is also a large table on the 5th floor
>>> 4th floor - open Inforum space - there are 2 large tables, and a
>>> number of pods, and even though space is open - has projector and
>>> microphone and about 75 stacking chairs
>>> it is possible to serve a takeaway lunch there as well
>>> There is also a basement room - 116 UX Design Lab, holds about 40
>>> people around 12 tables
>>>
>>> On Tue, Feb 25, 2020 at 9:44 AM Jean-Philippe Béland
>>> <jpbeland at wikimedia.ca> wrote:
>>> >
>>> > Good day all again,
>>> >
>>> > Here is the Google Doc for the grant request:
>>> https://docs.google.com/document/d/1Y9jlFz7wFuC9f_r5duxgqM8Q_3Xl8AOEHJMMFlee-bI/edit
>>> .
>>> >
>>> > Please only use the "Suggest mode" and "Comments" to make
>>> modifications so I can track them and incorporate them on the request on
>>> Media-Wiki afterwards.
>>> >
>>> > Everybody at Wikimedia Canada should already have access to the file
>>> and I shared it with the four addressees that are not part of WMCA.
>>> >
>>> > Thank you and do not hesitate if you need anything else.
>>> >
>>> > JP
>>> >
>>> >
>>> > On Tue, Feb 25, 2020 at 9:25 AM Jean-Philippe Béland <
>>> jpbeland at wikimedia.ca> wrote:
>>> >>
>>> >> (Le français suit)
>>> >>
>>> >>
>>> >>
>>> >> Good day all,
>>> >>
>>> >>
>>> >>
>>> >> Thank you to everyone who came to the meeting last night to discuss
>>> about the WikiConference North America 2020, especially our colleagues from
>>> the US. It was very helpful. Here are the notes I took from the meeting.
>>> >>
>>> >>
>>> >>
>>> >> 1.       The grant request to the WMF must be finalized before 27
>>> February.
>>> >>
>>> >> 2.       Benoit Rochon sent the engagement survey to a few people and
>>> Kevin Payravi to the participants from previous years. Kevin should have
>>> all the results. He reported that so far we have 24 answers. Michael David
>>> Miller sent a reminder to people from Wikimedia Canada to fill the survey.
>>> >>
>>> >> 3.       One of the main points is to try to find a free venue and to
>>> remove space rental from the grant request budget. Stacy Allisson-Cassin
>>> mentioned that she will most likely be able to find spaces at the
>>> University of Toronto.
>>> >>
>>> >> 4.       It is necessary to reduce the budget that we are asking to
>>> the WMF. We suggest a budget under 100k USD. Andrew Lih shared a
>>> ‘brainstorm’ budget that their group discussed.
>>> >>
>>> >> 5.       We suggest to ask funds from Heritage Canada for translation
>>> (English-French only).
>>> >>
>>> >> 6.       We need to look for other possibilities for funding.
>>> >>
>>> >> 7.       We discussed about identifying one of more themes for the
>>> conference and to mention it in the grant request. Examples included
>>> Wikimedia Strategy 2030, Indigenous Peoples, and Knowledge Equity.
>>> >>
>>> >> 8.       The means of communication for the organizing team will be
>>> the mailing list hosted by Wikimedia Canada, a Telegram group (that was
>>> created by Andrew Lih) and Basecamp.
>>> >>
>>> >> 9.       We discussed about the committees that need to be created,
>>> and the following were mentioned: Core Team, Local Logistics, Programme,
>>> Scholarships, Safe Space, Communications, and Volunteers.
>>> >>
>>> >> 10.   Jean-Philippe Béland will create a Google Doc to collaborate to
>>> update the grant request to the WMF.
>>> >>
>>> >> 11.   The next steps are to work on the grant request (next 48 hours).
>>> >>
>>> >> 12.   We discussed about identifying a leader for the Lead Organizing
>>> Team. Some mentioned that we don’t necessarily need an individual leader.
>>> Stacy Allison-Cassin will be lead for everything that is local to Toronto.
>>> Benoit Rochon (with the help of Jean-Philippe Béland) wil be the link
>>> between the WMF and the organizers from the previous years (and will share
>>> his experience from organizing Wikimania in Montreal).
>>> >>
>>> >> 13.   We discussed about the necessity to develop a planning
>>> timeline. Benoit Rochon shared the example from Wikimania 2017.
>>> Jean-Philippe Béland will develop a basic timeline based on that example,
>>> and everybody will then be invited to collaborate to develop it further.
>>> >>
>>> >>
>>> >>
>>> >> Do not hesitate if you have any questions. Please use the mailing
>>> list so everybody can track the discussions.
>>> >>
>>> >>
>>> >>
>>> >> I propose that all future internal discussions about planning
>>> WikiConference North America 2020 be done in English only to save time. Let
>>> me know if anybody disagree.
>>> >>
>>> >>
>>> >>
>>> >> Thank you all again.
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >> (Version française)
>>> >>
>>> >>
>>> >>
>>> >> Bonjour à toutes et à tous,
>>> >>
>>> >>
>>> >>
>>> >> Merci à tout le monde qui est venu à la réunion hier soir pour
>>> discuter au sujet de la WikiConférence Amérique du Nord 2020, spécialement
>>> à nos collègues des États-Unis. C’était très utile. Voici les notes que
>>> j’ai prises à la réunion.
>>> >>
>>> >>
>>> >>
>>> >> 1.       La demande de subvention à la WMF doit être finalisée avant
>>> le 27 février.
>>> >>
>>> >> 2.       Benoit Rochon a envoyé le sondage sur l’engagement à
>>> quelques personnes et Kevin Payravi aux participant(e)s des années
>>> précédentes. Kevin devrait avoir tous les résultats. Il a mentionné que,
>>> jusqu’à maintenant, nous avons 24 réponses. Michael David Miller a envoyé
>>> un rappel aux gens de Wikimédia Canada pour remplir le sondage.
>>> >>
>>> >> 3.       Un des points principaux est d’essayer de trouver un
>>> emplacement gratuit et d’enlever la location de salles du budget de la
>>> demande de subvention. Stacy Allison-Cassin a mentionné qu’elle sera très
>>> probablement capable de trouver des espaces à l’Université de Toronto.
>>> >>
>>> >> 4.       Il est nécessaire de réduire le budget que nous demandons à
>>> la WMF. Nous suggérons un budget de moins de 100k USD. Andrew Lih a partagé
>>> un budget « remue-méninges » que leur groupe a discuté.
>>> >>
>>> >> 5.       Nous suggérons de demander des fonds à Patrimoine Canada
>>> pour la traduction (anglais-français seulement).
>>> >>
>>> >> 6.       Nous devons explorer d’autres possibilités de financement.
>>> >>
>>> >> 7.       Nous avons discuté au sujet d’identifier un ou des thèmes
>>> pour la conférence et de le mentionner dans la demande de subvention. Les
>>> exemples incluaient la Stratégie Wikimédia 2030, les peuples autochtones et
>>> l’équité des connaissances.
>>> >>
>>> >> 8.       Les canaux de communications pour l’équipe organisatrice
>>> seront la liste de distribution hébergée par Wikimédia Canada, un groupe
>>> Telegram (qui a été créé par Andre Lih) et Basecamp.
>>> >>
>>> >> 9.       Nous avons discuté au sujet des comités qui doivent être
>>> créés et les comités suivants ont été mentionnés : l’équipe centrale, la
>>> logisitique locale, le programme, les bourses, espace sécuritaire, les
>>> communications et les bénévoles.
>>> >>
>>> >> 10.   Jean-Philippe Béland va créer un Google Doc afin de collaborer
>>> pour mettre à jour la demande de subvention à la WMF.
>>> >>
>>> >> 11.   Les prochaines étapes sont de travailler sur la demande de
>>> subvention (prochaines 48 heures).
>>> >>
>>> >> 12.   Nous avons discuté au sujet d’identifier un ou une leader pour
>>> l’Équipe organisatrice principale. Quelques personnes ont mentionné que
>>> nous n’avons pas nécessairement besoin d’un ou une leader individuel(le).
>>> Stacy Allison-Cassin sera la leader pour tout ce qui est local à Toronto.
>>> Benoit Rochon (avec l’aide de Jean-Philippe Béland) sera le lien entre la
>>> WMF et les organisateurs/trices des années précédentes (et partagera son
>>> expérience de l’organisation de Wikimania à Montréal).
>>> >>
>>> >> 13.   Nous avons discuté au sujet de la nécessité de développer un
>>> calendrier de planification. Benoit Rochon a partagé l’exemple de Wikimania
>>> 2017. Jean-Philippe Béland va développer un calendrier de base à partir de
>>> cet exemple et tout le monde sera, par la suite, invité à collaborer pour
>>> le développer davantage.
>>> >>
>>> >>
>>> >>
>>> >> N’hésitez pas si vous avez des questions.  Veuillez utiliser la liste
>>> de distribution afin que tout le monde puisse suivre les discussions.
>>> >>
>>> >>
>>> >>
>>> >> Je propose que toutes les discussions internes futures sur la
>>> planification de la WikiConférence Amérique du Nord 2020 soient faites en
>>> anglais seulement afin de sauver du temps. Veuillez m’en aviser si vous
>>> n’êtes pas d’accord.
>>> >>
>>> >>
>>> >>
>>> >> Merci à toutes et à tous encore une fois.
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >> Jean-Philippe Béland
>>> >>
>>> >> Wikimedia Canada / Wikimédia Canada
>>> >>
>>> >>
>>>
>>
>
> --
> -Andrew Lih
> Author of The Wikipedia Revolution
> US National Archives Citizen Archivist of the Year (2016)
> Knight Foundation grant recipient - Wikipedia Space (2015)
> Wikimedia DC - Outreach and GLAM
> Previously: professor of journalism and communications, American
> University, Columbia University, USC
> ---
> Email: andrew at andrewlih.com
> WEB: https://muckrack.com/fuzheado
> PROJECT: Wikipedia Space: http://en.wikipedia.org/wiki/WP:WPSPACE
>
> --
> WCNA2020 mailing list
> WCNA2020 at discussions.wikimedia.ca
> https://discussions.wikimedia.ca/lists/listinfo/wcna2020
>


-- 
Loren Fantin

lfantin at ourdigitalworld.org
skype: lorenfa
@ODWorg

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